Payroll reconciliation checker
Find the variance before you close payroll.
Compare a payroll register control total with a general ledger or funding total, then check common payroll lines side by side.
Fix. Calculate. Confirm.
Reconciliation worksheet
Enter totals to compare
Use matching periods and scopes on both sides. Enter aggregate payroll figures only; do not enter employee names, SSNs, or other personal information.
Control totals
The overall variance uses these two totals.
Changing the source clears its entered amounts.
Variance is calculated as General ledger total minus register total. A positive result means the general ledger figure is higher.
Control total result
Overall variance
Enter both control totals to see the variance.
The result will appear when both totals are valid dollar amounts.
Line item comparisons
Compare the same payroll component in the register and your selected source.
Amounts are entered in US dollars
Gross pay
Line itemEmployee tax withholdings
Line itemEmployee deductions
Line itemNet pay
Line itemEmployer payroll taxes
Line itemEmployer contributions / benefits
Line itemLine item variances are shown individually and are not added to the overall control total. This keeps overlapping categories from distorting the total check.
Educational use only
This checker calculates differences from figures you enter. It is not tax, accounting, or legal advice. Verify results against your payroll records and applicable requirements.
Your figures stay in this browser session. They are not sent to Payroll SOS or saved by this tool.